About the Role

We are looking for an organised, proactive and detail-focused Community & Partnerships Administration Officer to join our Community and Partnerships Team.

This is an exciting opportunity to support the delivery of community projects, partnership initiatives and grant programmes that make a real difference to local communities. You will provide vital administrative and coordination support, helping the team work efficiently while ensuring residents, community groups and partner organisations receive a high-quality service.

Working closely with colleagues, elected members, community organisations and external partners, you will help coordinate activities, maintain project and grant records, organise and minute meetings, maintain project progress and support effective communication across a range of community initiatives.

Key Responsibilities to include:

Provide effective administrative support to the Community and Partnerships Team, and wider Community and Regulatory Services Team as required, ensuring day-to-day activities are completed efficiently and in accordance with agreed processes.
Maintain electronic filing systems, databases, monitoring spreadsheets and records, ensuring information is accurate, up to date and readily accessible.
Respond to enquiries from residents, community groups and partner organisations, providing clear information and ensuring requests are directed appropriately.
Support the administration of grant programmes, including processing applications, maintaining records, coordinating payments and ensuring compliance with governance and audit requirements.
Monitor project and grant activity, including milestones, budgets and outcomes, maintaining accurate tracking systems and preparing regular progress updates.
Coordinate meetings and multi-agency activities, including arranging logistics, preparing agendas and papers, taking minutes, recording actions and supporting follow-up activity.
Track partner and internal actions, ensuring commitments, decisions and tasks are recorded and progressed within agreed timescales.
Draft and distribute routine communications and updates, ensuring information is clear, timely and accessible for a range of stakeholders.

This is a full time role working 34 hours per week on a permanent contract. This role offers the benefit of hybrid working, combining the flexibility to work from home with office-based working on a business needs basis.

About Swale Borough Council

Swale Borough Council is a progressive and ambitious Local Authority, located less than an hour from Central London in an attractive and diverse part of Kent involving urban, rural, and coastal areas. We believe that staff are our most valuable asset and we’re committed to attracting and retaining the very best. In recent times we have adapted and evolved to meet the current world by introducing a highly flexible hybrid working policy, along with a 34-hour week, recognising that staff wellbeing and work life balance is high on our agenda.

Our Offer

A range of benefits including:

34 hour full time working week with the offices closing at 1:30pm on Friday
Highly flexible hybrid working opportunities
Generous holiday entitlement which increases after 5 years LG service plus bank holidays with the option to buy additional leave.
Additional 3 days leave given to enable a close down of the offices between Christmas and New year.
Free parking
Invitations to staff events to celebrate success and support wellbeing that include holistic therapies and outdoor activities
Employee Assistance Programme which provides confidential & independent information and access to counsellors
Local Government Pension Scheme (LGPS) with valuable life cover and financial protection for your family.
Life Assurance – three times your annual salary (for members of the LGPS)
Season Ticket Loan - to help with the cost of your rail/ bus journey, to & from work
Lease car salary sacrifice scheme allowing you to lease a brand-new car. The monthly fee includes insurance, servicing and road tax.
Annual flu vaccine
Cycle to work scheme
Staff benefits discounts on leisure, eating out, holidays and shopping
Excellent learning and career opportunities for committed individuals
A professional fee payment, if required for the role

About You

You will be educated to GCSE level (or equivalent) and have experience working in an office environment. You will possess strong IT skills, including proficiency in Microsoft Office applications such as Excel, Word, Outlook and Teams.

You will be an effective communicator with excellent organisational skills and attention to detail. You will be confident working with a range of stakeholders, including colleagues, elected Members, community groups and partner organisations, and able to manage competing priorities while maintaining accurate records and meeting deadlines.

Experience of minute/note taking, maintaining databases and monitoring information is desirable, together with experience of customer relationship management systems, project monitoring, grant administration and working within a public sector environment. You will be proactive, customer-focused and committed to delivering a high-quality service.

Selection Process

Following the submission of your application form, it will be reviewed by the recruiting manager. Those that are successful in securing an interview can expect a job specific interview assessment, followed by an interview.

Swale Borough Council is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employee and volunteers to share this commitment.

If you would like to discuss this position, please contact Brooke Telford, Community & Partnerships Team Leader on 01795 417424.

Interview Date: 9^th/10^th September 2026