Administrative Assistant Level 3

Beech Hill Primary School
Linhope Road
West Denton
Newcastle upon Tyne
NE5 2LW

Valour Multi Academy Trust is looking to appoint an enthusiastic Admin Assistant to join the team at Beech Hill Primary. The post holder’s main duties will be:

1. To assist with the administrative function of the school office, including answering the telephones; emails; general enquiries; card payments; document scanning and queries from parents and pupils.
2. Administering the school dinner system; taking & recording payments; liaising with kitchen staff; controlling the dinner band system; producing daily/weekly kitchen figures; keeping check on dinner money debt; ordering packed lunches for trips 
3. Administering and recording trip payments and other school related income, keeping accurate records for audit purposes 
4. Offering a warm welcome to visitors into school and adhering to our safeguarding policies, especially when allowing visitors access to the school premises.  Recording DBS on system & ensure all visitors are cleared to enter the school premises. 
5. Recording daily absences, picking up voicemails; keeping record of pupil’s appointments and liaising with the Attendance Officer. 
6. General clerical duties such as photocopying; printing weekly packed lunch sheets; meal payer’s sheets and band system sheets and taking card payments. 
7. Keeping parents informed through email, distribution of newsletter and telephone calls. 
8. Maintain pupil records in SIMS and keep organized paper copies. 
9. Maintain numerous consent forms & letters for the whole school. 
10. Liaise with outside professionals who come into school, booking rooms, making appointments & forwarding correspondence. 

This school is strongly committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be required to obtain an Enhanced Certificate of Disclosure from the DBS and a range of other recruitment checks.
 
Application packs from Beech Hill Primary school admin@beechhill.newcastle.sch.uk
Application packs will also be available through our website www.beechhill.newcastle.sch.uk and through www.jobs.newcastle.gov.uk
 
Please send completed application packs to admin@beechhill.newcastle.sch.uk.
Please telephone 0191 2678113 if you have any questions.

Closing Date:          16/11/2026 @ 12noon
Interview Date:        Wednesday 25/11/2026