Job title: Fleet Regulations Officer

Salary: SO2 £37,280 – 39,152 (pay award pending)

Hours: 37 per week

Contract: Permanent

Location: York Road Depot, 225a York Road, LS9 7QQ

An exciting opportunity has arisen for two Fleet Regulations Officer to join our Fleet Services team based at Leeds City Council’s York Road Depot (Leeds 9).

As Fleet Regulations Officer your role is to protect the authorities Operator Licence and good repute through inspection, training, education and reporting of the council’s vehicles, drivers and systems. You will support the senior management team to deliver a safe, efficient, comprehensive and customer focussed service. You will undertake mandatory vehicle inspections, ensure compliance in a number of key areas including driver hours, vehicle defects and vehicle weight.

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

About you

As our Fleet Regulations Officer you will bring to the role:

Knowledge of road transport legal requirements for operating a fleet of large goods vehicles and drivers including the Operators Licence.
Experience of undertaking formal inspections in accordance with vehicle compliance.
The ability to develop, implement and monitor policy, procedures and guidelines to improve service delivery.
The ability to carry out vehicle, paperwork and personnel inspections in line with all aspects of vehicle safety and compliance.
The ability to share knowledge and communicate effectively with others regarding the Council’s Health and Safety Policies, transport legislation compliance.
Ability to communicate effectively at all levels including well developed report preparation and presentation.

You will play a vital role in keeping Leeds City Council’s vehicles operating safely and provide additional support in relation to the Operators Licence.

About the role

This key role is integral to the work of Fleet Services in relation to ensuring the corporate mixed fleet of over 1,200 vehicles is well maintained and working in line with agreed standards. This post will be play a large part in ensuring that all individual drivers and vehicles are compliant with transport legislation and Leeds City Council’s own policies and procedures in relation to vehicle usage, maintenance and repairs. This is essential to protect the Operator’s Licence and the safety of service users, staff and Leeds residents who could be impacted by unsafe vehicles or non compliant processes.

The successful applicant will be organised, a strong communicator with excellent auditing skills, and be a good written communicator.

You should have a flexible approach to work and be able to use your own initiative to problem-solve and meet deadlines. You should take pride in your work and always strive to deliver high quality standards of work.

Applicants should hold:

A full UK driving licence, to a minimum of category B (standard car licence).
Transport Manager Certificate of Professional Competence (must be obtained with 6 months of appointment if not already held)

What we offer you

We take pride in offering the best employee experience, with benefits including:

a competitive salary and annual leave entitlement plus statutory holidays
membership of the West Yorkshire Pension Fund with generous employer contributions
a clear career pathway and continuing professional development opportunities
a range of staff benefits to help you boost your wellbeing and make your money go further

How to apply

Apply for this job online. Please complete the online application form and upload your CV.

Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application.

If you have any queries or would like an informal chat about the role please contact Carl Brook, General Manager. Call 0113 3781442 or email carl.brook@leeds.gov.uk.

We welcome applications from everyone and actively seek a diverse range of applicants from all backgrounds and cultures. We particularly encourage applications from, but not limited to, women, carers, veterans as well as LGBT+, ethnically diverse, disabled and care experienced people.

This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.

If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visa route before applying. To be eligible for sponsorship you'll usually need to be paid the standard salary rate of at least £41,700 per year or meet one of the other eligibility criteria. Ensure you are eligible before applying.

Job Description

Job Purpose:

To protect the authorities Operator Licence and good reputation through inspection, training, education and reporting of the council’s vehicles, drivers and systems. Supporting senior management team to deliver a safe, efficient, comprehensive and customer focussed service.

Responsibilities for Grade:

Undertake vehicle, staff, and documentation checks across the council with regards to the authorities Operator Licence.
Assist in the development and implementation of a system for the compliance of the operator licence
Develop and maintain relationships with all fleet services clients, providing fleet and compliance information through regular meetings and daily discussions.
Keep up to date with transport legislation changes, providing relevant advice to fleet and all LCC departments ensuring they are aware of their legal and compliance requirements.
Provide education and guidance to council departments on compliance with the operator licence, road traffic act and the highway code and carry out subsequent audits to ensure compliance.
Undertake quality-controlled checks of fleet services compliance systems, inspections, repairs, and documentation completed by fleet services staff.
Assist the Fleet Support Manager to deliver business improvement focussing on a range of activities which will deliver value for money services to customers and contribute to the delivery of Council priorities.
Contribute to strategy and workforce planning as required by the service
Assist the Fleet Support Manager with investigating and resolving complaints regarding the service in accordance with the Councils Complaints Policy.
Assist the Fleet Management Team, to ensure technical compliance with legislative bodies and that all activities are delivered in accordance with all legal and regulatory requirements and in line with the Council’s policies and procedures.
Continually drive a value for money, customer focussed service.
Promote equality and diversity within the service in line with council policy.
Establish a framework for effective client relationship with all LCC departments to include service level agreements, performance indicators and management reporting and schedule of regular liaison.
Liaise with all clients to ensure performance is to SLA output specification.
Advise and coach relevant client officers in best practice in relation to fleet management (including vehicle safety management, optimising fleet availability, reducing recharge damage).
Advise all departments of their operational legal requirements in relation to drivers and vehicle use, including domestic and EU drivers' hours, vehicle checks, driving licences, vehicle loading and training.
Undertake and pass the Managers Certificate of Professional course within 6 months of appointment and during probation period.
Work with all departments, schools, and external partners to provide compliance, documentation, surveys and permits as needed
Become a Quality, Environmental and Health & Safety Auditor and undertake audits as requested.
Maintain accurate and up to date fleet records of all departments fleet contact details including updating staff and fleet management system as required.
Contribute to continuous service improvements within the service and authority.
Improve own practice through observation, evaluation, discussion with colleagues and appropriate CPD programmes.
Work collaboratively with colleagues, knowing when to seek help and advice.
Contribute to the overall ethos, work, and aims of the service by attending relevant meetings, training days/events as requested.

The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

Qualifications Required

Hold a full UK driving licence, to a minimum of category B (standard car licence).
Transport Manager Certificate of Professional Competence (Must obtain with 6 months) are essential

Essential Requirements: It is essential that the candidate should be able to demonstrate the following criteria. Candidates will only be shortlisted if they can demonstrate on the application form that they meet all the essential requirements.

Able to communicate effectively at all levels including well developed report preparation and presentation.
Able to lead, motivate and direct others.
Able to persuade, negotiate and liaise at senior levels.
Able to develop, implement and monitor policy, procedures and guidelines to improve service delivery.
Able to initiate solutions to difficult management issues.
Able to motivate, advise and guide staff to ensure best practice is maintained to the highest standards.
Able to share knowledge with others regarding the Council’s Health and Safety Policies, transport legislation compliance.
Able to carry out vehicle, paperwork and personnel inspections in line with all aspects of vehicle safety and compliance.
Knowledge of the Council’s policies and procedures specifically in relation to transport, compliance, health, and safety.
Knowledge of road transport legal requirements for operating a fleet of large goods vehicles and drivers.
Knowledge of ‘O’ licence requirements.
Detailed knowledge of Road Transport Legislation and Codes of Practice related to Council transport operations.
Understand the Council’s Customer Care Policies.
Understanding of service level agreements
Knowledge of Council Health and Safety policies in relation to a transport environment
Experience of advising clients on individual transport needs.
Experience of assisting in the provision of a cost-effective service to meet customer requirements and operational specifications.
Experience of undertaking formal inspections in accordance with vehicle compliance.
Experience of using systems to extract, analyse and present data/information in appropriate formats.
Experience of imparting relevant transport legislation related knowledge and guidance to others
Experience of working within a transport environment
Experience of using quality-control systems
Experience of working effectively with a range of people /officers/clients internally and externally

Essential Behavioural and other Characteristics

Understand and embrace Leeds City Council Values and Behaviours and codes of conduct.
Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon
Able to understand and observe Leeds City Council equality and diversity policies.
Carry out all duties having regard to an employee’s responsibility under Health and Safety Policies.
Willingness to actively participate in training and development activities.
Flexible and adaptable to change to assist other services as required commensurate to grade.
Participate in appraisal, training, and development activities.
Be aware of and comply with Leeds City Council policies and procedures.
Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.
Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.
The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.

Desirable Requirements: It is desirable that the Candidate should be able to demonstrate the following criteria. Candidates are not required to meet all the desirable requirements however these may be used to distinguish between acceptable candidates.

Hold a recognised Transport Manager Qualification
Hold a Managers Certificate of Professional Competence
Knowledge of the Council’s employment policies.
Knowledge of Local Authority organisation and the decision-making process.
Knowledge of the City Council’s Financial Regulations and Standing Orders in respect of contracts.
General knowledge of Council Health and Safety policies.
Experience of dealing with disciplinary and grievance matters.
Experience of working within an accredited Quality system.