INTERNAL ONLY VACANCY. This post is open to existing Leeds City Council employees only. Applications will not be considered from external candidates.

Job title: Coordinator

Salary: C1 £28,598 - £31,022

Hours: 37 per week

Contract: Permanent

Location: Fleet Services - 225a York Road, Leeds, LS9 7QQ

As Coordinator you will support the health, safety and quality officer, ensuring both services maintain its ISO quality and health and safety accreditations. You will manage and monitor the audit schedule and compile audit bundles for auditors. You will input all relevant health, safety and quality data and monitor trends. You will compile data and packs for reports and meetings. You will be supportive and ambitious with excellent organisational skills. You will be a confident communicator with a can-do approach.

About you

As Coordinator you will bring to the role:

Communication skills both verbal and in writing.
Ability to work effectively as part of a team.
Excellent organisational skills.
Able to assimilate information quickly.
Able to work in a methodical manner in a changing work environment – i.e., new ways of working.
Competent and proficient in the use of word and excel application.
Ability to meet deadlines and work under pressure.
Knowledge of quality assurance and health and safety systems and function.
Ability to prepare and revise procedures and policies.
Experience of prioritising own and the work of others.

About the role

Catering Leeds is responsible for preparing and serving meals to school children and children and adults in social care settings. Catering Leeds appoint approximately 840 frontline employees who work over 140 locations and serve over 5 million meals a year.

Fleet Services is responsible for the repair and maintenance of approximately 1400 vehicles. The service employs 70 members of staff. The service also deliver breakdown and private MOT services. Fleet Services carries out over 10 thousand jobs per year.

The successful candidate will be expected to carry out effective planning, scheduling and monitoring of all audits, as per the services’ ISO accreditations. You will be responsible for recording and monitoring risk assessments, training, inspections and much more. You will be required to collate and report on all aspects of health, safety, wellbeing and quality. Based at Torre Road Depot (Leeds 9), the successful candidate will join this small but busy team to support both the catering and fleet services. The post holder must work flexibly and be able to prioritise workloads at short notice to meet the ongoing needs and challenges of the services.

What we offer you

We take pride in offering the best employee experience, with benefits including:

a competitive salary and annual leave entitlement plus statutory holidays
membership of the West Yorkshire Pension Fund with generous employer contributions
flexible and hybrid working arrangements subject to service requirements
a clear career pathway and continuing professional development opportunities
a range of staff benefits to help you boost your wellbeing and make your money go further

How to apply

Please complete the online application form.

Read our guidancefor further advice. Please check your information carefully and ensure you complete all sections before submitting your application.

If you have any queries or would like an informal chat about the role, please contact Stephanie Hardacre (Operational support officer). Call 0113 3780274 or email stephanie.hardacre@leeds.gov.uk.

We welcome applications from everyone and actively seek a diverse range of applicants from all backgrounds and cultures. We particularly encourage applications from, but not limited to, women, carers, veterans as well as LGBT+, ethnically diverse, disabled and care experienced people.

This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.

If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visa route before applying. To be eligible for sponsorship you'll usually need to be paid the standard salary rate of at least £41,700 per year or meet one of the other eligibility criteria. Ensure you are eligible before applying.

Job description

Job Purpose:

To provide support to both Catering Leeds and Fleet Services in relation to all quality, health, safety and process matters.

Responsibilities:

To maintain the quality assurance and health and safety systems, manuals, and documentation in conjunction with the Health, safety and quality officer.
To organise, plan and schedule quality and health and safety audits in all areas of both businesses including the development of the paperwork for completion including audit scope.
To work with individual auditors, providing advice and guidance in advance of audits and clear feedback following audits to ensure audits are robust and effective and auditors demonstrate continuous improvement to consistently strengthen the process and overall performance.
To organise and progress quality surveillance, including planning and implementing close out plans.
To progress quality NCR’s and observations following audits and surveillance.
To support and assist in the development of health and safety plans and implementation of health and safety updates and revisions including the electronic maintenance of procedures, and control of issue within the parameters of the annual print budget.
To carry out and process all relevant paperwork and supporting documentation in relation to accident/incident and Hazard (HZ1) investigations and close outs
To report on Health and Safety and Environmental Health report actions and closure of recommendations in the safest and most cost-effective method.
To work with relevant business leads in each service to develop toolbox talks regarding Health and Safety and QA systems.
To maintain electronic records of site visits, inspections and other records and report on progress in these areas for key meetings.
To follow up specific complaints and satisfaction reports.
To contribute to maintaining and developing the standards in operation across both services as they apply e.g., 14001 accreditations.
To provide quality 1:1 meetings, appraisals, training, and support for line managed staff such as computer systems, internal procedures, risk assessments and legal requirements and the use of corporate employment policies such as Improving Performance, Improving Attendance, Disciplinary and Grievance to ensure staff maintain and improve in standards or performance.
To be a Quality, Environmental and Health & Safety auditor and undertake audits as requested and in line with the services schedule to support continuous compliance and service development.
To attend meetings and take minutes as required.
To produce monthly summaries, analysis and reports including key performance information linked to health, safety and quality as requested and in accordance with operational requirements.
To assist in the implementation of the service plan as deemed necessary.
To participate in appraisal, training and development activities as necessary to ensure up to date knowledge and skills.
To work collaboratively with colleagues, knowing when to seek help and advice.
Contribute to the overall ethos, work, and aims of the service by attending relevant meetings, training days/events as requested.
Be aware of and comply with Leeds City Council policies and procedures e.g., child protection, health, safety and security, confidentiality, and data protection, reporting all concerns to an appropriate person
Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, and promoting the values, standards, and equal opportunities of Leeds City Council.
Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation and any form of abuse of equal opportunities, ensuring compliance with relevant policies and procedures.
The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.
The Council has adopted a flexibility protocol and this role will be expected to work within these parameters

Qualifications:

None

Essential requirements It is essential that the candidate should be able to demonstrate the following criteria for the post. Candidates will only be shortlisted for interview if they can demonstrate that they meet all the essential requirements.

Communication skills both verbal and in wiring to engage with a diverse range of people inside and outside the Council.
Able to work effectively as part of a team.
Excellent organisational skills.
Able to assimilate information quickly.
Able to work in a methodical manner in a changing work environment – i.e., new ways of working.
Competent and proficient in the use of word and excel application.
Ability to work to set budgets for key service areas.
Ability to supervise and motivate staff.
Ability to meet deadlines and work under pressure.

Knowledge of Microsoft office, Teams, word and excel applications.
General knowledge of the Council’s policies including equal opportunities, health and Safety, improving attendance.
Knowledge of quality assurance systems and function.
Understanding of budgets systems.
Understanding the purpose of safety audits and of maintaining records.
Awareness of and an ability to respect the sensitive and confidential nature of the work.
Experience of working within an accredited Quality system.
Experience of working to tight and diverse deadlines.
Experience of prioritising own and the work of others.
Experience of supervising/training other staff.
Experience of communicating effectively verbally and in writing with a range of people internally and externally to the organisation.

Essential Behavioural & other Characteristics

Understand and embrace Leeds City Council Values and Behaviours and codes of conduct.
Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon.
Able to understand and observe Leeds City Council equality and diversity policies.
Carry out all duties having regard to an employee’s responsibility under Health and Safety Policies.
Willingness to actively participate in training and development activitieS
Flexible and adaptable to change to assist other services as required commensurate to grade.
Participate in appraisal, training, and development activities.
Be aware of and comply with Leeds City Council policies and procedures.
Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.
Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.
The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.

Desirable requirements It is desirable that the candidate should be able to demonstrate the following criteria for the post. Candidates are not required to meet all the desirable requirements however these may be used to distinguish between candidates.

Effective skills at developing documents for a range of audiences and purposes
General knowledge of Council Health and Safety policies in relation to a vehicle/catering environment.
Knowledge of the Council’s Green Strategy.
Qualified with IOSH or NEBOSH.
Experience of health, safety and quality audits.
Committed approach to the objectives of the organisation.
Responsible for self-development for duties to be performed in an efficient and effective manner.
Willingness to abide by the Council’s policy and procedures.
Flexible approach to deliver the needs of the service.
Commitment to own personal development and learning and a willingness to undertake further training as required including training to NEBOSH level.

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