Accounts Administration Officer

Role Responsibility

Kent County Council is recruiting two experienced finance staff members to join its Finance Operations service within the Accounts Payable and Control teams. These roles support the accurate management of public money and help ensure payments and income are processed correctly and on time. We are looking for people with strong attention to detail, sound judgement, and a positive approach to working in a busy public sector environment where accuracy, controls, and good service are essential.
About the Roles
We are recruiting for the following positions:
1. Accounts Payable Team
Process high volume of invoices and payment requests accurately and efficiently, in line with agreed performance standards.
Ensuring transactions comply with internal financial controls, authorised procedures, and audit requirements.
Identifying and resolving invoice discrepancies, working constructively with suppliers and internal budget holders.
Maintaining clear audit trails and accurate system records.
Contributing to continuous improvement within Accounts Payable processes.
2. Control Team
Accurately raise and cancel Accounts Receivable (AR) invoices within strict SLAs.
Manage supplier setup and amendments in the Accounts Payable (AP) system.
Handle AR and AP queries with professionalism and clarity.
Process multiple daily payment runs.
Follow strict financial controls and procedures as set by internal audit and compliance standards.
Reconcile and monitor Imprest accounts, in line with internal policy’s and controls.
Administer the council’s purchase card scheme, including card setup, amendments and supporting reconciliations to ensure policy compliance.
What We’re Looking For
Proven experience in high-volume data entry within a finance environment.
Strong working knowledge of financial systems (e.g., Oracle, SAP, or similar).
Exceptional accuracy, speed, and attention to detail.
Ability to work independently while contributing to a collaborative team.
Excellent communication skills for dealing with suppliers and internal stakeholders.
Strong time management and organisational skills under pressure.
This is a demanding role requiring expertise, resilience, and professionalism.
We will consider job share applicants.
Please specify which position you are applying for in your application.
This post is considered by KCC to be a customer-facing position. The Council therefore has a statutory duty under Part 7 of the Immigration Act (2016) to ensure that post holders have a command of spoken English/Welsh sufficient for the effective performance of the job requirements.
The appropriate standards are set out in the Job Description/Person Specification.
This post is subject to a Basic Disclosure Application to the Disclosure and Barring Service.

Contact Details

If you require any further information, please contact Aaron Staden (aaron.staden@kent.gov.uk) in relation to the Control Team role or Jayne Foxall (jayne.foxall@kent.gov.uk) in relation to the Payments Team role

About the Company

Work that works for you and us - let's talk flexibility!
KCC is committed to building a workforce which reflects the diversity of the county's working residents, encouraging applications from people of all ages, abilities, genders, sexual orientations, ethnic backgrounds, faiths and those with caring responsibilities, and aspires to create an inclusive workplace where everyone can be themselves at work.
Please note - if you are interested, please apply soon as possible as the closing date for this advert may be earlier than stated should a number of suitably qualified candidates apply.

Job Description & Person Specification

Accounts Administration Officer JD.pdf