Communities Clerk

Role Responsibility

Term Time Only – 39 weeks per year
We are seeking a highly organised and proactive Communities Clerk to join our SEND Centralised Business Support Team, supporting the delivery of the new Communities of Schools (CoS) model across Kent.
There are 53 Communities of Schools in Kent, working collaboratively to provide joined-up, local support to children and young people with Special Educational Needs and Disabilities (SEND) and their families. This is an exciting opportunity to play a key role in ensuring these multi‑agency partnerships operate effectively and professionally.
About the role
As a Communities Clerk, you will provide comprehensive administrative and organisational support to the Chairs of a number of Communities of Schools, helping to ensure meetings, records and processes run smoothly and within required timescales.
You will be responsible for:
Supporting and coordinating multi‑agency Communities of Schools meetings
Producing high‑quality, accurate minutes and tracking actions to completion
Managing diaries and inboxes on behalf of Chairs
Acting as the first point of contact for Chairs, responding professionally to queries from schools, partners and stakeholders
Maintaining and updating SharePoint files and folders in line with GDPR, record retention and FOI requirements
Completing and submitting Requests for Resources within agreed timescales
Collating quarterly reports for governance purposes
Supporting wider management tasks, including research, data analysis, events and training bookings
Working flexibly as part of a wider administrative team to ensure cover across all Communities of Schools
This is a hybrid role. While some homeworking is available, you will be required to work across KCC buildings and schools within your Communities of Schools area as business needs require. This is a term-time only role.
We are currently seeking a Communities Clerk to support with Communities in the following areas;
Ashford Rural (Ashford)
Canterbury N1 (Canterbury)
Care Kent 1 (Thanet)
Mid Kent 1 (Ashford)
Mid Kent 2 (Ashford)
Mid Kent 3 (Swale)
Please use the following link to view the communities map -
Communities of schools - KELSI
If you’re an organised, detail‑focused professional who enjoys supporting partnership working that makes a real difference to children and families, we’d love to hear from you.
This post is subject to a Enhanced Disclosure Application to the Disclosure and Barring Service.
This post is considered by KCC to be a customer-facing position. The Council therefore has a statutory duty under Part 7 of the Immigration Act (2016) to ensure that post holders have a command of spoken English/Welsh sufficient for the effective performance of the job requirements. The appropriate standards are set out in the Job Description/Person Specification.
Any applicants interested in this role should apply at their earliest convenience, as the closing date for applications may be earlier than stated above, if a high number of suitably qualified candidates apply.

Contact Details

For further information on this role, please contact Dan Delahay - Business Support Lead at Dan.Delahay@kent.gov.uk

About the Company

Work that works for you and us - let's talk flexibility!
KCC is committed to building a workforce which reflects the diversity of the county's working residents, encouraging applications from people of all ages, abilities, genders, sexual orientations, ethnic backgrounds, faiths and those with caring responsibilities, and aspires to create an inclusive workplace where everyone can be themselves at work.
Please note - if you are interested, please apply soon as possible as the closing date for this advert may be earlier than stated should a number of suitably qualified candidates apply.

Job Description & Person Specification

Communities Clerk JD.pdf