Health & Safety Administrator
City of London
Salary: £38,080 - £42,150 Inclusive of Inner London Weighting
Contractual Hours: 35 hours per week
Hours of Work/Work Pattern: Monday to Friday, 9:00am – 5:00pm with a 60-minute unpaid lunch break.
Basis: Full -Time, Permanent
Workplace category: Workplace based
Workplace role categories describe our approach to workplace attendance.
Attachments: Job Description and Person Specification
Health & Safety Administrator
City of London Corporation | Guildhall
The Health & Safety Administrator plays a vital role in enabling a strong, trusted, and well-run corporate health and safety function at the City of London Corporation.
Working closely with the Director of Health & Safety and the wider team, you will provide high quality administrative, coordination, and data support that underpins how health and safety is governed, communicated, and continuously improved across a diverse and complex organisation.
This is a role for someone who takes pride in being reliable, organised, and proactive, and who understands that good administration is essential to building confidence, accountability, and a positive organisational culture.
You will have the following main areas of responsibility:
Support the Health & Safety Director and team by providing professional, accurate, and timely administrative support, helping the function operate smoothly and effectively.
Act as a first point of contact for health and safety enquiries, providing clear initial guidance, signposting colleagues to the right processes, and ensuring queries are directed appropriately.
Coordinate meetings, boards, and networks, including the Corporate Health & Safety Professional Network and Strategic Health & Safety Board, supporting agenda planning, minute taking, and action tracking.
Maintain accurate and up to date health and safety records, compliance information, and documentation, ensuring information is well organised, accessible and managed in line with data protection and retention requirements.
Support the monitoring, analysis, and reporting of health and safety data, helping the team identify trends, prepare management reports, and provide insight that supports informed decision‑making.
Administer health and safety training, including managing bookings, coordinating logistics, issuing evaluation forms, and producing summary feedback reports.
Support the delivery of health and safety campaigns, projects, and corporate initiatives, including research, preparation of briefing materials, and coordination of communications.
Maintain and manage the health and safety SharePoint site and online channels, ensuring content is accurate, well‑structured, and supports effective engagement across the organisation.
Support consistent communication of corporate health and safety standards, updates, and guidance, working with colleagues and Internal Communications to promote clarity and alignment.
Build strong working relationships with colleagues across departments, supporting a culture of openness, learning, and shared responsibility for health and safety.
Your talent
This position could be right for you if you:
Have experience providing administrative support in a busy, multi-disciplinary or complex organisations, with confidence managing competing priorities.
Are comfortable maintaining records, databases and systems, and enjoy working with data, reports, and structured information.
Are organised, methodical, and detail‑focused, with the ability to plan, track actions, and follow tasks through to completion.
Communicate clearly and professionally, both verbally and in writing, including taking accurate minutes and producing clear documents.
Are very profficient using Microsoft Office tools and SharePoint, and willing to learn new systems and processes.
Take a proactive, helpful approach, using your initiative to identify improvements and support colleagues.
Handle sensitive or confidential information with professionalism, discretion, and integrity.
Are motivated by contributing to a safe, healthy and inclusive working environment within a public service organisation.
You do not need to have any understanding of health and safety principles, but an interest would beneficial and we can provide potential opportunities to explore H&S professional pathways.
The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation, to ensure that everyone has the opportunity to thrive in the work that we do.
Closing date: 23:59pm on 30 June 2026
To apply online please click the Apply online button below.
Alternatively, please contact 020 7332 3978 (24 hr answerphone) quoting reference number OOTC1299 if you experience any difficulties. A minicom service for the hearing impaired is available on 020 7332 3732.
The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.
We reserve the right to close the advert earlier should we receive a high number of applications.
Because our roles are so varied, we don’t have a ‘one size fits all’ policy for workplace attendance. How many days a week you’ll be required to attend your workplace will depend on the requirements of your role. It’s important that you understand the requirements before applying to ensure you are able to meet them. We are committed to considering requests to work flexibly and job share. Requests will be considered by the recruiting manager in line with our policies and business needs.
For more information on our categories for workplace attendance, please view our guide here.
We will be reviewing this policy and approach at regular intervals to ensure we’re meeting our attendance needs.